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Sharing data

To share folders or files with other users, you can use the "Share" option in the Research Drive. This allows you to grant access to specific users or groups, enabling them to view or edit the shared content.

  1. Select the Folder/File: Navigate to the folder or file you want to share and select it, click on the three dots.

  1. Click on "Details": In the dropdown menu, click on the "Details" option.

  1. Click on "Sharing": In the dropdown menu, click on the "Sharing" option and add name or email address of the user you want to share with.

  1. Set Permissions: In the sharing settings, you can add users or groups by entering their email addresses. You can also set their permissions (view or edit) and add a message if needed.

Sharing Guidelines

  1. Sharing Rules:
    • Only share folders with the workpackage prefix (e.g. 'WPXYZ-')
    • Never share non-prefixed folders (e.g., 'studies', 'assays', 'raw')
    • Always share from the nearest parent folder with 'WPXYZ-' prefix
    • This ensures unique folder names and prevents conflicts
    • Once you uploaded a dataset, remove the write/change/delete permissions for everyone, to keep the data safe
  2. Examples:
    • ✅ CORRECT: Share 'WPXYZ-seq1'
    • ❌ INCORRECT: Share 'assays' or 'raw' folders directly